Passfield is a long-established nursery management system used by nurseries in the UK and beyond. If you're on it today, there's probably a lot that works, and changing systems is a big decision. This page explains plainly what moving to PlantDesk nursery management software involves, so you can judge whether it's right for you.
What's different about PlantDesk
The whole team on one system
PlantDesk includes unlimited users on every plan at one flat price. If your current setup costs more for each login, you may have limited who has access. With PlantDesk, the office, yard staff and drivers can all work from the same live information.
Built for the office and the yard
Alongside stock, purchasing and invoicing, PlantDesk includes a mobile app for the yard:
- live load lists
- photo evidence at delivery
- delivery sign-off
- live sync back to the office
Enquiry to paid invoice in one flow
You quote from live stock, convert to an invoice, and the customer pays online by card through Stripe. The payment is matched to the invoice automatically, and the invoice goes to Xero.
Plant passport records against every batch
Passport details (parts A–D), supplier information and country of origin are held against every batch, with each batch tracked from arrival to sale. More on plant passport software.
Cloud-based
PlantDesk runs in the browser and on phones, so you can see what's happening at the nursery from anywhere.
What we bring across
As part of onboarding, we import your plants, stock and batches. That's the information you sell from every day, so it's what matters most on day one. If there's anything else you need to bring across, ask us and we'll tell you honestly what's possible.
How the switch works
- We map how you work today. We learn your processes before changing anything.
- We import your plants, stock and batches.
- We configure PlantDesk for your nursery.
- We train your team, office and yard.
- You go live on a date agreed with you.
Onboarding is £1,500, waived on annual billing.
Plan around your season
Don't switch in your busiest weeks. Most nurseries are flat out in spring, and hedging and tree nurseries through the bare-root season. We'll plan onboarding and go-live for your quiet window.
Questions worth asking before you switch
Whichever system you choose, it's worth asking:
- Who in the team needs access, and what will that cost as you grow?
- Can the yard and drivers use it on their phones?
- How are plant passport records kept, and can you answer "who supplied this and who did we sell it to?" quickly?
- How do customers pay, and how do invoices reach your accounts software?
- What data is brought across, and who does the work?
A nursery that made the move
Folium and Flos Plants, a wholesale nursery in the New Forest, moved to PlantDesk from a system licensed per user. 9 people now use PlantDesk, saving around 16 hours a week across the team.
Passfield is a trademark of its respective owner. PlantDesk is not affiliated with, endorsed by or connected to Passfield or Passfield Data Systems Ltd. This page describes PlantDesk only.