Run your whole nursery from one live system.
PlantDesk connects purchasing, live batch stock, quotes, invoices, load lists and plant passport records for UK trade nurseries. Every member of your team is included.
- Unlimited users on every plan
- Stripe and Xero built in
- We import your plants, stock and batches
Sound familiar?
Most trade nurseries run on tools that don’t talk to each other.
Stock you can’t trust
Sales sells what the yard has already shipped.
Quotes stuck in inboxes
Priced by hand, chased by memory.
Passport records in spreadsheets
Fine, until DEFRA asks to see them.
Software only the office can use
So the yard still runs on paper.
One connected workflow
From supplier to signed delivery. One batch, one record.
Follow batch B-2114 from the purchase order to the customer’s site. Every step updates the same record, including its plant passport details.
Purchase order PO-0412
Sent- SupplierExample Growers B.V.
- Line500 × Prunus laurocerasus, 3L
- BatchB-2114
- Country of originNL
Step 1 of 7Order from your supplier. Supplier and country of origin are captured once, on the order.
Stock
Know exactly what you have.
Live stock by batch, size and variant, so the office sells what the yard actually has. Bring your existing lists in with a CSV import.
- Batch, size and variant on every line
- Low-stock and overdue alerts
- Import plants and stock from CSV
Quotes and invoices
From quote to paid invoice.
Quote from live availability and convert it to an invoice. Customers pay online by card through Stripe, the payment is matched in PlantDesk, and the invoice goes to Xero.
- Quotes priced from live stock
- Online card payments through Stripe
- Invoices sent to Xero
Purchasing
Purchasing that feeds traceability.
Send purchase orders to suppliers and receive them straight into stock. Supplier and country of origin are captured once and carried with the batch.
- Create, send and receive purchase orders
- Supplier records in one place
- Origin carried with every batch
Compliance
Plant passport records, built from your batch data.
Passport parts A–D, supplier information and country of origin are held against every batch, and each plant is tracked from arrival to sale. Businesses that issue plant passports must keep records of who supplied them and who they supplied for three years. PlantDesk holds that information in one place.
- Passport parts A–D on every batch
- Supplier and origin recorded once
- Tracked from arrival to sale
PlantDesk holds and produces your passport information. Your nursery remains responsible for its DEFRA authorisation and records.
Growth & Commerce plan
Sell more of what you grow.
Online catalogue and ordering
Customers browse live availability and place orders online.
Shopify stock sync
Keep your Shopify store in step with PlantDesk stock.
Customer database and CRM
Every customer, quote and order in one place.
Automated customer communications
Keep customers updated without writing every email.
Marketing tools and branded documents
Quotes and documents that carry your brand.
Dedicated account manager
One person who knows your nursery.
Field app
Software the whole nursery actually uses.
Yard staff and drivers work from the same live load lists as the office, on their phones. Photos and sign-off at delivery go straight back to the office.
Live load lists
Every run, every drop, always current.
Photo evidence
A photo at the drop, attached to the delivery.
Delivery sign-off
Signed for on site, recorded instantly.
Live sync with the office
The office sees progress without a phone call.
Unlimited users means yard staff and drivers get a login too, at no extra cost.
On our old system we paid for every login, so only a couple of us could use it, and enquiries never properly joined up with what was happening in the yard. Now the whole team is on PlantDesk, and an enquiry runs straight through to quote, invoice and delivery in one place.
JackDirector, Folium and Flos Plants, New ForestWhy PlantDesk
Built for how trade nurseries actually work.
Switching
Switch without starting again.
We map how you work today, bring your plants, stock and batches across, and set PlantDesk up for your nursery.
- 1
We map how you work today
- 2
We import your plants, stock and batches
- 3
We configure PlantDesk for your nursery
- 4
We train your team, office and yard
- 5
You go live
Pricing
Simple pricing. Unlimited users.
One flat monthly price for the whole nursery.
Nursery Operations
Run your nursery from one platform: stock, compliance, quoting and field work.
Billed monthly
Book a demo- Unlimited users
- Plant and stock management
- Live stock traceability and plant passport records
- Purchase orders: create, send, receive
- Supplier management
- Barcode generation and scanning
- Load lists and worker mobile app
- Low-stock and overdue alerts
- Quotes, invoices and Stripe-powered payments
- Smart stock imports
- Priority support
Growth & Commerce
Everything in Nursery Operations, plus the tools to sell more stock.
Billed monthly
Book a demo- Everything in Nursery Operations, plus:
- Automated customer communications
- Online stock catalogue and ordering
- Shopify integration and stock sync
- Customer database and CRM
- Marketing tools and branded documents
- Dedicated account manager
£1,500 onboarding, waived on annual billing. We import your plants, stock and batches, configure PlantDesk and train your team.
FAQ
Questions nurseries ask.
Something else on your mind?
Book a demo and bring your questions. We’ll walk through them on your own workflow.
Book a demoHow does onboarding work?
We map how your nursery works today, import your plants, stock and batches, configure PlantDesk for your setup and train your team, office and yard. Onboarding is £1,500, waived on annual billing.
What data can you import?
We import your plants, stock and batches.
Does PlantDesk handle UK plant passports?
Yes. Passport details (parts A–D), supplier information and country of origin are held against every batch, with each plant tracked from arrival to sale. Your nursery remains responsible for its DEFRA authorisation and records.
Can yard staff and drivers use it?
Yes. They get live load lists on their phones, can attach a photo at delivery and record sign-off, and the office sees it straight away.
Is there a user limit?
No. Every plan includes unlimited users, so the whole team can have a login.
Can customers pay invoices online?
Yes. Customers pay by card through Stripe, and the payment is matched to the invoice in PlantDesk automatically.
Does it work with our accounting software?
PlantDesk integrates with Xero.
Is our data secure, and can we get it out?
Your data is encrypted in transit and at rest, backed up regularly, and access is controlled by role. Your data is yours, and you can export it.
Can PlantDesk help us sell online?
The Growth & Commerce plan includes an online stock catalogue and ordering, plus Shopify integration and stock sync.
What size of nursery is it for?
PlantDesk is built for UK trade nurseries, typically £500k–£5M revenue with 5–30 staff, often wholesale-led.
See PlantDesk running on your nursery’s workflow.
Tell us how you buy, stock, sell and dispatch today, and we’ll tailor the demo around it.