If your nursery supplies plants to other businesses, you issue UK plant passports, and you have to keep records of who supplied you and who you supplied for three years. Done with spreadsheets and paper, that's slow, and it's easy to lose track of.
PlantDesk is nursery management software that keeps that information against the batch it belongs to, alongside your stock, quotes, invoices and deliveries.
Changes expected in 2027. Government guidance says EU plant passports will replace UK plant passports under the UK–EU plant health (SPS) agreement, intended to take effect in mid-2027. Details are not yet confirmed. PlantDesk keeps the underlying information against each batch (botanical name, traceability code, country of origin and supplier), which both passport formats rely on.
What PlantDesk keeps against every batch
| Plant passport part | Held in PlantDesk |
|---|---|
| A: botanical name | On the plant and batch |
| B: your registration number | Set once for your nursery |
| C: traceability code | Your batch number |
| D: country of origin | Recorded per batch |
| Supplier | Captured when the batch is ordered and received |
| Who you supplied | Built up as the batch is quoted, invoiced and delivered |
From supplier to customer, one record
Passport records are a chain: where plants came from, what happened to them, and where they went. PlantDesk follows that chain through the work you already do:
- Purchase order. You order from a supplier. Supplier and country of origin are captured once.
- Receive into stock. Plants arrive and become a batch in live stock.
- Quote and invoice. You quote from live availability and invoice the customer.
- Load and deliver. The yard loads from the same order on their phones, with a photo and sign-off at delivery.
- Supplied to. Who you supplied is recorded against the batch.
Because it all happens in one system, the record of who supplied you and who you supplied builds up as a by-product of normal work, instead of being typed up separately.
Tracking a batch's lifecycle
Country of origin can change when imported plants are grown on, for example re-potted or kept in active growth for set periods. PlantDesk tracks each batch from arrival to sale, so you have the history behind what you put in part D. Our guide to the grown-on rules explains when it changes.
Ready for an inspection
When an inspector asks where a batch came from and who it went to, the answer is in one place. The supplier, the passport details and the customers it went to are all against the batch, rather than spread across invoices, delivery notes and spreadsheets.
Part of the whole nursery, not a separate tool
Plant passport records are only one part of PlantDesk. The same system runs:
- live stock by batch, with low-stock alerts and CSV imports
- purchase orders and suppliers
- quotes and invoices, with online card payments through Stripe and invoices sent to Xero
- load lists and a mobile app for the yard and drivers, with photo evidence and delivery sign-off
- barcode generation and scanning
Every plan includes unlimited users, so everyone who handles plants can work from the same records. See pricing.
PlantDesk holds and produces your plant passport information. Your nursery remains responsible for its DEFRA authorisation and records.